How do projects work in NexusRMS?

Projects are your bookings. Create a project for every job, drag equipment onto it, assign crew, and generate quotes. Availability conflicts show immediately.

What are sub-projects?

Sub-projects let you organise multi-stage events. For example, a festival might have Main Stage, VIP Area, and Backstage as separate sub-projects, each with their own equipment and crew, but billed as one project.

Can I create recurring projects?

Yes. Set up project templates for recurring job types and schedule them to repeat weekly, monthly, or on custom intervals.

Core Feature

Project Management

Manage complex multi-stage events with sub-projects, recurring bookings, and real-time collaboration. Built for the way you actually work.

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Sub-projects for multi-stage events

Recurring bookings

Quick preview mode

Real-time collaboration

Complete Project Lifecycle

From quote to invoice, manage every stage of your projects

Sub-Projects

Multi-stage events with independent equipment/crew but consolidated billing.

Recurring Projects

Long-term rentals with automatic scheduling and bulk invoicing.

Quick Preview

See project details instantly without opening. Save time.

Project Templates

Save configurations and reuse them. Standardize your workflow.

Stage Tracking

Quote → Confirmed → Delivery → Return. Track every stage.

Client Portal

Let clients view projects, approve quotes, and upload files.

Real-Time Collaboration

WebSocket-powered live updates. See changes instantly.

File Attachments

Attach documents, images, CAD files, and notes to projects.

Activity Logs

Full audit trail of all changes. Who did what, when.

Enhanced Feature

Sub-Projects for Multi-Stage Events

Perfect for festivals, conferences, and multi-venue events. Each sub-project has independent equipment, crew, and transport - but shares a single client invoice.

Example: Summer Music Festival with Main Stage, Acoustic Stage, and VIP Area - each with their own equipment and crew, but one consolidated invoice.

Independent equipment lists per sub-project

Separate crew assignments per stage

Different dates/times for each sub-project

Single client with consolidated invoice

Costs automatically roll up to parent project

Calendar shows all sub-projects

Advanced Capability

Recurring Projects

Long-term rentals made easy. Automatically schedule weekly, monthly, or custom intervals with bulk invoicing options.

Custom Intervals

Weekly, monthly, or custom recurrence patterns.

Auto-Scheduling

Automatically create project instances on schedule.

Bulk Invoicing

Consolidated or per-occurrence invoicing options.

Skip/Cancel

Skip or cancel individual occurrences as needed.

Quick Preview Mode

See project details instantly without navigation. View everything at a glance without opening each project individually.

Hover Over Project

Move mouse over project card

Preview Appears

Modal shows key details instantly

See Equipment

Full equipment list with availability

See Crew

Assigned crew and schedule

Quick Actions

Edit, duplicate, or invoice from preview

Project Templates & Duplication

Save time with reusable templates and smart duplication

Save as Template

Turn any project into a reusable template with one click.

Time Saver

Smart Duplication

Duplicate projects with automatic date offsets. No manual adjustments.

Automated

Selective Copy

Choose what to copy: equipment only, crew only, or everything.

Flexible

Library Access

Company template library shared across all users.

Collaborative