Is NexusRMS suitable for AV rental companies?

Yes. NexusRMS is built specifically for AV and event production companies. Track audio, lighting, video, and staging equipment by individual serial number across multiple events.

Can I manage multi-stage events?

Yes. Use sub-projects to organise multi-stage events like festivals with separate equipment, crew, and transport for each stage, all billed as one project.

How does NexusRMS compare to Rentman for AV companies?

NexusRMS includes serial tracking in the base plan (Rentman charges extra), has a full mobile PWA with offline support, GPS crew time clock, and unlimited free sub-users. See our comparison page for full details.

Industry Solution

AV & Event Production

Complete rental management for live events, corporate AV, and production companies

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Multi-stage event management with sub-projects

Serial number tracking for high-value equipment

GPS time clock for crew & delivery tracking

Professional phase plans & digital crew induction

Real-time availability across multiple events

Built for the Live Events Industry

NexusRMS is designed specifically for AV and event production companies managing hundreds of projects simultaneously. From corporate conferences to multi-day festivals, track every piece of equipment, crew member, and vehicle in real-time.

Whether you manage single-day corporate events or complex multi-stage festivals with hundreds of equipment items, dozens of crew members, and tight delivery schedules, NexusRMS gives you complete visibility and control.

Industry Insight: AV companies can save 4-6 hours per week by automating equipment tracking across multiple events. QR scanning and real-time availability enable up to 60% faster check-in/out processes.

Real-World Scenario

How NexusRMS handles a complex multi-stage music festival

Single Project, Multiple Sub-Projects

Main project "Summer Festival" with 3 sub-projects: Main Stage, Acoustic Stage, VIP Area

Independent Equipment Per Stage

Main Stage: PA System, LED Wall, Lighting Rig | Acoustic Stage: Small PA, Microphones | VIP: Lounge Furniture, Ambient Lighting

Dedicated Crew Per Stage

Assign Audio Engineers, Lighting Techs, Stage Managers to specific sub-projects with GPS time clock tracking

Separate Delivery Schedules

Truck A: Main Stage (June 15 8AM) | Van B: Acoustic Stage (June 15 10AM) | Truck C: VIP Area (June 15 6AM)

Consolidated Billing

Single quote for £65,500, single invoice to Festival Productions Inc. All sub-project costs roll up automatically.

Features Built for AV & Events

Everything you need to run a professional event production company

Multi-Stage Event Management

Sub-projects let you manage complex festivals with multiple stages, each with independent equipment, crew, and transport - but single invoice.

Serial Number Tracking

Track every LED panel, mixing console, and speaker by serial number. Know exactly which unit is where and when it was last serviced.

QR/RFID/Barcode Scanning

Scan equipment in/out with mobile app. 60% faster than manual check-in. Works offline.

GPS Time Clock

Built-in time clock with GPS verification. Track crew and freelancer hours automatically. Export to payroll.

Drag-and-Drop Calendar

Visual calendar showing all events, equipment availability, and crew schedules. Real-time conflict detection.

Route Optimization

Optimize delivery routes across multiple events. Track vehicles in real-time with GPS. Proof of delivery with photos.

Phase Plans & Risk Assessments

Generate professional phase plan documents with 70+ event production hazards. Digital crew induction with QR sign-off.

Automated Invoicing

Auto-generate invoices from projects. Support for multi-day events, sub-rentals, and damage charges. Xero, QuickBooks, Sage & FreeAgent sync.

Mobile App (Full Parity)

Complete mobile app with offline mode. Crew can check equipment, clock in/out, view schedules, and report damage.

Track Every High-Value Item

NexusRMS tracks every individual item by serial number, not just quantities. Perfect for high-value equipment like LED panels, mixing consoles, and line arrays.

Know which specific LED panel failed and needs replacement

Track maintenance history per unit (not just per equipment type)

Insurance claims with exact serial numbers and purchase dates

Prevent loss by tracking which crew member last checked out each item

Generate equipment certificates with serial number documentation

Example: Track 100 individual LED panels by serial number. Know which specific panels are at which stage, when they were last serviced, and their exact location in your warehouse.

GPS Time Clock for Crew & Freelancers

Built-in GPS-verified time clock lets crew and freelancers clock in/out directly from the mobile app. Perfect for tracking labor costs on multi-day events and festivals.

100+

Crew Members Managed

4-6 hrs

Saved Per Week

99.5%

Payroll Accuracy

24/7

GPS Tracking

Time Clock Features:

GPS-verified clock in/outProject-specific time trackingBreak time recordingOvertime alertsGeofencingPayroll export

Paid Addon: +£49/month (ex. VAT)

Professional Phase Plans & Digital Induction

Generate professional phase plan documents with 70+ pre-defined event production hazards, 5x5 risk matrix, and digital crew induction with QR code sign-off system.

Learn More About Phase Planning