How does cross-company equipment sharing work?

Pool owners create a shared pool and invite other NexusRMS companies to join. Members can browse available equipment, request bookings, and have items reserved automatically with real-time availability sync.

What billing options are available for shared equipment?

Three billing modes are supported: None (free sharing), Share (split costs equally), and Per-Use (tracked usage with automatic invoice generation based on rental duration and rates).

Paid Addon

Shared Equipment Pool

Share equipment between companies with real-time availability, booking workflows, and automatic inventory sync.

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Cross-company sharing

Real-time availability

Booking workflows

Automated billing

Cross-Company Equipment Sharing

Real-time availability, booking workflows, and automated billing between companies

Pool Creation

Create named equipment pools with configurable access rules.

Equipment Sharing

Share specific items or categories across pool members.

Booking System

Request, approve, and track equipment bookings between companies.

Availability Sync

Real-time availability updates across all pool members.

Approval Workflows

Configurable approval chains for equipment requests.

Conflict Detection

Automatic detection of double-bookings and scheduling conflicts.

Usage Billing

Automated usage tracking and invoice generation.

Member Management

Invite, manage, and configure access for pool members.

Recall System

Recall shared equipment when needed with priority overrides.

Pool Management

Create and Manage Equipment Pools

Pool owners create shared pools, invite member companies, and configure approval workflows. Set maximum member limits and control access at every level.

Create unlimited equipment pools

Invite companies via email or direct link

Configurable approval workflows per pool

Set maximum member limits

Owner-based access control

Equipment category restrictions

Full Control: Pool owners retain complete ownership and can revoke access or recall equipment at any time. 

Booking Workflows

Flexible Booking Modes

Choose between instant booking for trusted partners or approval-based workflows for controlled access. Members receive real-time notifications at every step.

Instant Booking

Trusted partners book equipment immediately without approval

Approval Required

Requests go through owner approval before confirmation

Rejection Notifications

Members notified instantly when requests are declined

Equipment Recall

Owners can recall shared items with priority override

Automated Billing

Three billing modes to suit every partnership arrangement

Free Sharing

No billing between pool members. Ideal for sister companies or cooperative partnerships.

Shared Costs

Split equipment costs equally among pool members who use the items.

Per-Use Billing

Automatic invoicing based on rental duration and configurable rates per item.

Shared Pool Feature Highlights

Comprehensive capabilities for cross-company equipment collaboration

Cross-Company PoolsShare equipment between NexusRMS tenants

Real-Time AvailabilityInstant sync across all members

Flexible BookingInstant or approval-based workflows

Automated BillingThree billing modes with invoice generation

Conflict DetectionPrevents double-bookings automatically

Equipment RecallPriority recall with owner override

∞

Shared Equipment

Real-time

Availability Sync

Instant

or Approval Booking

Auto

Billing & Invoicing